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A guide for living OSAKA

Residence Procedures & Passport

Foreign residents must go through certain procedures at the Immigration Bureau as long as they stay in Japan. These procedures are called "residence procedures." “Status of Residence” means the status of a person, who is defined as a foreign national under the Immigration Control and Refugee Recognition Act, and who has been granted permission to conduct certain activities provided for under each respective Status of Residence while living in Japan. Foreign nationals who intend to enter Japan are required to fulfill the requirements of one of the categories of status of residence, and are only permitted to engage in activities that are authorized under their status of residence.

Immigration Bureau & Immigration Information Center

1 Immigration Bureau

Name Adress / Telephone Office Hours
Osaka Regional Immigration Bureau (Address)1-29-53 Nankokita, Suminoe-ku, Osaka
(Tel)06-4703-2100
Monday - Friday 9:00 - 16:00

2 Immigration Information Center

Name / Adress / Telephone Office Hours Languages
Osaka Regional Immigration Bureau
(Address)1-29-53, Nanko Kita, Suminoe-ku, Osaka City, Osaka
(Tel)06-4703-2150
Monday - Friday 9:00 - 16:00 Japanese, English, Chinese, Korean, Spanish, Portuguese

3 Consulate Generals in the Kansai Area

Generals in the Kansai Area

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Residence Procedures

1 Permission to Engage in an Activity Other than that Permitted under the Status of Residence Previously Granted

When a foreign national intends to engage in an activity that earns remuneration other than the activities permitted under his or her present status of residence, he/she must first obtain permission to engage in an activity other than those permitted under the status of residence previously granted.

2 Change of Status of Residence

When a foreign national intends to cease their present activity and start a new activity which is categorized under another status of residence, he or she must apply for a change of status of residence.

3 Extension of Period of Stay

If a foreign national intends to extend his/her period of stay, an application should be made no later than the expiration date of the current period of stay. Applications for an extension of period of stay are accepted beginning 3 months prior to the expiration date of the current period of stay.

4 Re-entry Permission

When a foreign national will temporarily leave Japan and intends to re-enter Japan under the same authorized period of stay, an application for re-entry permission must be made before he/she leaves Japan.

Should a foreign national leave Japan without Re-entry Permission, they have to obtain proper Status of Residence for their activities again.

However, provided that you will re-enter Japan within a year of departure in order to resume your activities, you do not need to obtain a re-entry permit.

5 Necessary Documents for Applications

Applications Osaka Regional Immigration Bureau

Object Necessary Documents
Permission to engage in an activity other than that permitted under the Status of Residence previously granted
  • Application form
  • Documents to prove the activities
  • Passport or Certificate of Eligibility for Status of Residence
  • Residence Card
Change of status of residence/Extension of period of stay
  • Application form
  • Materials according to the activities in Japan
  • Passport or Certificate of Eligibility for Status of Residence
  • Residence Card
  • In cases where permission has been granted to Engage in Activity other than that Permitted under the Status of Residence Previously Granted, the document granting this activity.
  • Processing Fee : ¥4,000
Re-entry Permission

Necessary Documents
※The documents needed differ according to the status of residence or individual status.Please check with the Immigration Information Center beforehand.
※The certificate for alien registration will be considered as Residence Card for a period of time starting from July 2012.

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Passport

1 Loss of Passport

If you lose your passport, you must first go to the nearest police station and obtain a “Certificate of Report of Lost Property”. Then you may go to the embassy or consulate of your country in Japan and apply for a re-issue of your passport. The Report of Lost Property receipt number, written on the receipt you receive from the police, is necessary for this procedure.

2 Transfer of Endorsement

If your passport is lost and newly issued, it is necessary to transcribe the entry permit stamp and status of residence. These procedures are performed at the Immigration Bureau.

3 What is Inkan?

In place of a signature, a personal seal (inkan or hanko) is commonly used in Japan. There are two types of inkan, Mitomein and Jitsuin. Mitomein, a small seal, is used when you make applications at a ward office or accept a parcel. Ginkoin, a kind of Mitomein, is used when you open a bank account, and you need your Ginkoin for all bank transactions. Jitsuin, a formal seal, is used when you sign a contract or official papers. Please store them carefully. In order to certify that an inkan definitely belongs to you, it is necessary to register it at the ward office.

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