Seal Registration (Registration, Cancellation)

The seal registration is a very important thing. Your seal must be officially registered in order to complete real estate or automobile registration and other cases requiring official agreement based in legal regulations, or to execute transactions where rights or privileges are incurred or changed.
Before you can acquire a certificate of seal registration, you must register your seal at the office of the ward in which you live.

Contact desk
Contact a person in charge of Residential Information at the Ward Office in which you are registered as a resident; or your Ward Office branch office

Ward Office service hours

Monday – Thursday
9 A.M. – 5:30 P.M.

Friday
9 A.M. – 7 P.M. (Ward Office service counters are open late every Friday until 7 P.M.)

4th Sunday of the month
9 A.M. – 5:30 P.M. (Ward Offices are open on the 4th Sunday of every month)

Ward Offices are open Monday – Friday, excluding national holidays & Year-end/New-year (Dec. 29th – Jan. 3rd).

In some cases, items required confirmation with other agencies cannot be handled during Friday 5:30 – 7 P.M. or 4th Sunday hours. Please contact the facilities listed below for more details.

For more details or questions: Contact a person in charge of Residential Information at your Ward Office or Ward Office branch

Registered residents or registered resident aliens of Osaka City aged 15 years and up can register a seal.
However, if you are a ward of the court or could be considered to be so, you cannot register a seal.
A person can only have 1 seal registered under their name.
A seal also cannot be registered more than once within the same household.

• Seals do not represent the full name, family name, first name, or any combination of therein registered on the basic resident register or resident alien register stub
• Seals represnt occupation and qualification other than the legal name
• Stamps made from rubber or other easily altered surface material cannot be registered, nor can stamps that are illegible.
• Seal must fill into a square no smaller than 8 millimeters, and no larger than 25 millimeters.
• All other seals deemed unsuitable for registration.

Please visit the Resident Information representative at the ward office where your residence is registered.

1. Please apply in person, bringing the Seal you wish to register.
2. Provide a government-issued photographic I.D. such as a driver’s license or passport, and your Seal registration card will be issued immediately.

*Identify verification documents to be provided must be within the term of validity and renewable for a certain period.
*Please note that the seal registration card cannot be issued immediately to a person who registers a seal at the same time of notification of moving in.

1. Please apply in person, bringing with you the Seal you wish to register.
2. Application for Seal registration is made in writing. After receiving the answer form, bring the form and the Seal in question to the Resident Information representative at the ward office to which you are applying. You must do so within one month of receiving the answer form.
3. When submitting the answer form, you must provide proof of your identity, such as a health insurance card or pension book (original).
   

When you are unable to apply in person due to illness or other unavoidable circumstances, the registration procedure can be conducted by an agent.

1. The person acting as your agent must bring the seal you wish to register, along with a “Letter of Principle Trust” showing written authorization or written notification of power of attorney; the person acting as your agent must also provide their own official seal (rubber stamps not accepted).
2. Application for seal registration is made via paperwork addressed to the registrant. After receiving the answer form, the form and the Seal in question must be brought to the Resident Information representative at the ward office to which you are applying, within one month of application.
3. When submitting the application, your agent must also provide:
   (1)A “Letter of Principle Trust” showing written authorization or written notification of power of attorney
   (2)Official proof of the registrant’s identity (original)
   (3)Official proof of the agent’s identity (original)
   (4)The agent’s own official Seal (rubber stamps not accepted)
   

Go in person immediately to the Resident Information representative at the ward office where your residence is registered and report the theft or loss.
In case of emergency outside of regular service hours, report the theft or loss to the ward office’s Night Duty Room. You must also notify the ward office later to complete the official process of repeal for the lost or stolen registration.

For questions or more details: Contact the Resident Information representative at any ward office or branch office